Estimate vs. Invoice: What’s the Difference?

If you’ve ever wondered whether you’re looking at an estimate or an invoice—or why you’re getting one before the other—you’re not alone. Here’s a clear explanation of what each one means and why they’re both important in the custom apparel process.

What’s an Estimate?

An estimate is a proposal. It outlines everything we discussed—like what you’re ordering, how it will be decorated, and how much it will cost.

It’s based on the information you’ve provided so far and gives you the opportunity to:

• Double-check that the item styles, sizes, and quantities are correct

• Confirm the pricing and any other details

• Catch any typos or missing elements before anything moves forward

We’ll send the estimate to you through Square, our payment and invoicing platform. At the top, there’s an ACCEPT button—and nothing moves forward until you click it.

Please review your estimate carefully. If anything is incorrect or unclear, let us know before accepting. Once approved, we’ll use the estimate to generate your final invoice.

What’s an Invoice?

An invoice is your official bill. It reflects the approved estimate and is what you pay before production begins.

Once your estimate is accepted, we’ll turn it into an invoice. That’s when:

• Your order is officially added to our production schedule

• Supplies and blank apparel can be ordered

• We’re ready to begin work on your order

The invoice is also sent through Square, and you’ll be able to pay online or Zelle us. We also accept cash, Paypal, and Venmo.

In Summary:

• The estimate is where you review all the details and give the green light.

• The invoice is the final step before production begins and 50% deposit or full payment must be collected before your order can move forward.

Taking a moment to review the estimate thoroughly helps ensure everything is accurate and avoids any delays once production starts. If you’re ever unsure about what you’re seeing—or if something seems off—reach out and we’ll get it sorted before you approve anything.